This is not a measure to change the structure, but a small-handed measure that cannot be advanced very much, but when a company is

in a difficult situation in terms of business performance, it spends time without taking

any effective measures, and later. Employees

are unbearable if "salaries and bonuses are cut".
In order to prevent such a thing from happening, "emergency measures" for cost reduction are unavoidable means.

"Emergency measures" are to achieve the "profit target" by "cost reduction" when the profit target cannot be achieved even though the settlement date is approaching, and changing the structure explained so far is in time. not.

Therefore, as the direction of measures

"Stop = Cancel" , "Shift = Postpone" ,

"Narrow down = Reduce" ,

There are only these three, but all are limited

to reducing the "quantity".

The things to do when implementing "emergency measures" are as follows.

1) Setting the person in charge of

implementing "emergency measures"
* The president is the most suitable person in charge because it shows the importance of

the matter and the size of the determination

(if it is absolutely impossible, an officer equivalent to the president is set).

2) Disclosure of current performance and

future forecasts
* Clarify how much the business performance will deviate from the profit budget if it remains as it is (even if it is impossible to give accurate figures, it is necessary to have an approximate figure or an achievement rate in%).

3) Sharing the crisis of budget underachievement as it is
* Shared recognition of the crisis of "profit budget not reached" company-wide

4) Clarify the purpose of implementing "emergency measures"
* Clarify the achievement of profit budget by implementing "emergency measures"

5) Setting the target amount for "emergency measures"
* Clarify the target amount for "emergency measures" and share how much the budget

will be achieved.

6) Materialization of "emergency measures"
* Thoroughly inform the contents, target amount and start time of each measure of "emergency measures" through briefing sessions and notifications

7) Secretariat setting
* Set as a control tower for thorough implementation and follow-up of "emergency measures"

​​

<<Emergency measures/examples>>
*Prerequisite: Thorough "advance application" by the "management organization" and promotion of countermeasure implementation (same as for each expense item)

​

"1. Overtime pay"
[Cancellation] ● Prohibition of overtime

<Content> Prohibit all overtime (excluding accidents, customer circumstances, etc.)

[Postponement] ● Postponement of overtime

<Content> Postponement of overtime work until the next day or later, and processing it

later "within time"

[Reduction] ● Reduction of overtime hours

<Content> Set reduction times for each department based on reduction targets, and each department narrows down to the bare minimum of work

​

"2. Educational Expenses"

[Cancellation] ● Cancel education

〈Content〉 Cancel all group education. Change to "remote" education if necessary

[Postponement] ● Postponement of education

〈Content〉 Cancel all group education, and change to self-study with distributed teaching materials during that time

[Reduction] ● Narrow down the number of days, hours, and personnel for education

〈Content〉 Review the curriculum and

narrow down to the minimum number of days, hours, and personnel required for education

​

"3. Cleaning costs"
[Cancellation] ● Cancellation of cleaning

〈Content〉 Cancel cleaning of unmanned or low-traffic facilities and areas such as warehouses and rear facilities

[Postponement] ● Postponement of special cleaning

〈Content〉 Check the condition of "grease traps" and postpone special cleaning for areas that do not require it

Reduction

[Reduction] ● Reduction in the number of cleaning posts

〈Content〉 Reduce the number of posts to

the minimum necessary while ensuring "business quality"

​​

『4. Electricity bill』
[Cancelled] Consolidate and suspend low-use equipment and facilities

〈Content〉Remove unnecessary light bulbs and consolidate low-use air conditioners, elevators, and other equipment, and suspend unnecessary equipment

​

『5. Repair costs』
[Postponement] ●Postponement of inspection and renewal

〈Content〉Inspect equipment and facilities, and postpone inspection and renewal of equipment and facilities that do not require it (comply with the law)

​

『6. Newspaper advertising costs』
[Cancelled] ● Cancel newspaper advertising

〈Content〉 Cancel all newspaper advertising

[Reduction] ● Reduce the number of newspapers

〈Content〉 Narrow down the newspapers to one with the lowest advertising fees, and

reduce the number of pages to the minimum necessary

​

『7. Copying costs』
[Cancelled] ● Prohibition of copying

〈Content〉 All materials must be checked

on a PC screen, and copying and printing are prohibited. Even at meetings, each person

must bring a laptop or tablet to check.

[Reduction] ● Narrow down the number of copy and printing cards used

〈Content〉 The "management staff" will collect the copy cards that have been distributed, change the copy usage limit to

the reduction target, and redistribute them

​

『8. Office supplies expenses』
[Cancelled] ● Use up all office supplies inventory

〈Content〉 Stop ordering "office supplies" until inventory is zero

​

『9. Business trips and outings expenses』
[Cancelled] ● Cancel business trips and outings

〈Content〉 Cancel all business trips and outings, and make full use of remote methods such as video conferences

[Postponed] ● Postponement of business trips and outings

〈Content〉 Change plans for business trips and outings, and postpone all

[Reduction 1] Reduce the number of business trip days

〈Content〉 Change business trip plans and limit to "day trips" only

[Reduction 2] Reduce the number of people going out and going out

〈Content〉 Limit business trips and outings

to the bare minimum, and limit the number of people to one person

​

『10. Entertainment expenses』
[Cancellation] ● Prohibition of entertainment

〈Content〉 Change of plans and prohibition

of all entertainment

[Postponement] ● Postponement of entertainment

〈Content〉 Change of plans and postponement of all entertainment

[Reduction 1] Narrowing down the number of people entertaining

〈Content〉 Narrow down the number of people entertaining to one person

[Reduction 2] Review of entertainment venue

〈Content〉 Change entertainment venue to

a nearby and reasonable place

[Reduction 3] Review of gifts

〈Content〉 Change gifts to the lowest rank

​

​

★office-doi copyright2013 kazuo.doi All rights reserved